WestExec Position Opening: Project Coordinator

WestExec Advisors, a boutique strategic advisory firm, is looking for a Project Coordinator professional to support the firm’s goal of providing unparalleled geopolitical risk analysis and other advisory services to our clients. This position will provide project coordination over work products and internal operations to ensure exceptional client delivery. The ideal candidate is a self-starter with impeccable judgment, incredible attention to detail, and excellent communication skills. We offer a dynamic, fast-paced, and flexible work environment with a competitive salary and benefits package.

  • What you’ll do:
    • Provide daily administrative support to the firm’s partners and senior leadership (e.g. scheduling meetings, answering phone calls, booking travel).
    • Provide ad hoc support to the Associate team by tracking projects, copyediting, and preparing work products for delivery
    • Support the team’s internal and external communication to ensure the team has the information they need to excel, including drafting preparatory materials ahead of meetings and events to enhance collaboration and situational awareness.
    • Serve as a liaison between Firm and clients through scheduling, managing timeline of deliverables, and general relationship management.
    • Explore ways to increase the efficiency and effectiveness of the firm.
    • Maintain effective document and information management systems that allow for team collaboration and information sharing.
    • Maintain working understanding of prospective and existing client operating environments and relationships.
    • Support office management through greeting WestExec clients and guests, ensuring a professional and welcoming environment.
    • Support the Director of Operations with a variety of Operations projects to keep everything running smoothly.
    • Other duties as assigned.
  • Who you are:
    • You are energized by working in demanding, fast-paced environments where you must balance competing priorities between strategic goals and immediate operations.
    • You have demonstrated initiative, excellent organizational skills, and strong attention to detail.
    • You love working with people
    • You have top-notch writing and communication skills; you are able to prepare substantive content (presentations, papers, memos, etc.) quickly.
    • You have experience working with teams of various sizes with flexibility and responsiveness to changing needs and priorities.
    • You are interested in leveraging technology to support processes and functions of project management.
    • You have impeccable judgment and discretion.
    • You are persuasive and have authentic communication skills while displaying the right range of confidence, empathy, humility, and decisiveness.
    • You are comfortable interacting with a wide range of stakeholders, such as senior government officials, business leaders, and clients.
    • You are able to self-manage; you ask for help when needed and proactively find solutions.
    • You are familiar with and interested in the national security and foreign policy space.
    • You prioritize integrity and are committed to modeling and upholding WestExec’s values, including our commitment to diversity & inclusion.
  • Preferred experience:
    • Bachelor’s degree required
    • 1-3 years of relevant professional experience
  • How to apply: Send a cover letter, resume, and list of three references to careers@westexec.com. Applications will be reviewed on a rolling basis until the position is filled.

WestExec Advisors , LLC is committed to fostering an inclusive work environment and supporting a diverse national security and foreign policy talent pipeline. We strongly encourage applicants from all backgrounds to apply.